API is hiring an Administrative Assistant

The American Press Institute is hiring an Administrative Assistant who will provide general administrative support to the API team to ensure operations function smoothly.  The position will report to the Vice President, Communications and Operations.  

API is a nonprofit organization based in Arlington, VA, that leads and inspires innovation in the news industry. Foremost, we help local news leaders grow and sustain their businesses by focusing on audiences’ needs and behaviors.

What You’ll Do

The key functions and responsibilities of the job are:

  • Assist the finance department in maintaining all contracts for each department and ensuring check requests are sent to the finance department in an efficient manner  
  • Responsible for tracking project expenses.
  • Responsible for collecting, reviewing and submitting expense reports for each department.
  • Coordinate staff travel.
  • Assist the Product Strategy team with tracking journalism conferences and pitching sessions.
  • Assist the Program Operations Manager with API events as needed.
  • Maintain and organize API’s Google staff calendar.
  • Maintain the physical and virtual organizational filing system.
  • Contribute to a workplace of inclusion and belonging.

Who You Are

Our ideal candidate has the following skills and experience:

  • Minimum 2-3 years experience in an administrative assistant role.
  • Demonstrated experience in data entry, Microsoft Excel and Google Workspace.
  • Requires good computer skills including a familiarity with Microsoft and Google programs.
  • Requires excellent communication skills in person, in writing and over the phone.
  • Excellent time-management skills and attention to detail.

Employment Details

We believe that diversity in lived experiences, perspectives, knowledge and ideas strengthens journalism, its business and our own organization. The American Press Institute is an Equal Opportunity Employer, where we encourage applications from candidates from communities traditionally underrepresented in journalism and from people of every age, race or color, ethnic background, country of origin, gender, sexual orientation, gender identity and expression, socioeconomic background, disability status, medical condition, military or veteran status, and marital or familial status.

We also know there are excellent candidates who might not have all the skills and experience that we have outlined. If that describes you, please apply and tell us about yourself and share your ideas for this role. You may be the ideal candidate.

This is a full-time position with a salary between $50,000 and $60,000 commensurate with skills and experience, and the following benefits:

  • 20 days of paid time off, plus major holidays (9 per year)
  • Medical, dental and vision benefits
  • 401(k) plan with a generous matching policy
  • Medical and/or dependent flexible spending plan
  • Paid parental leave available
  • Employer-paid life insurance, short-term and long-term insurance policies
  • Pre-tax mass transit plan
  • Professional development opportunities (for example, conference attendance or stipends for course enrollment)

API’s main office is located in Arlington, VA. We prefer candidates for this role who reside in the Washington, D.C., area. The API team is mostly working remotely at present and has fairly flexible expectations about working from the office or at home in the future. 

How to apply

Email a resume and a letter explaining your qualifications and desire for this role to jobs@pressinstitute.org. We also invite candidates to fill out our affirmative action form here. Please include this form with your application. Candidates must be authorized to work in the United States. Please mention “API Administrative Assistant” in the subject line so we can direct your application to the right people. Please be prepared to provide three professional references upon request.

Applications should be submitted no later than May 30, 2022.

About the American Press Institute

The American Press Institute advances an innovative and sustainable news industry by helping publishers understand and engage audiences, grow revenue, improve public-service journalism, and succeed at organizational change. The American Press Institute is a national 501(c)3 nonprofit educational organization affiliated with the News Media Alliance. It works with and draws on the best ideas from anyone working in news publishing and journalism and anyone interested in its mission of making journalism sustainable.